Lewis-Clark State College
  • 07-Jan-2021 to Until Filled (MST)
  • Registrar & Records
  • 70,000
  • Salary
  • Full Time

Based in Lewiston, Idaho, Lewis-Clark State College is well known for its beautiful campus, great academic programs, competitive athletic teams, and fantastic employee perks. These perks include 93 percent employer paid medical and dental insurance for employees and dependents; generous tuition discounts for employees, spouses and dependents; ample sick and vacation leave; and an onsite fitness facility and robust wellness programs that allow employees to live healthy and balanced lives. LCSC, which embraces ongoing employee training and continued education, also offers a Professional Development Program for all employees, a Center for Teaching and Learning for faculty, maternity and paternity leave, an onsite daycare, and much more


Lewis-Clark State College invites applications for the position of Registrar.

Salary based on experience and qualifications:  $70,000

Degree Requirement:  Master's Degree from a regionally accredited college or university

Required Qualifications:  

  • Master's Degree from a regionally accredited college or university
  • 5 - 10 years' progressive experience in higher education enrollment services including experience in work related to the registrar and records functions
  • Experience with an Enterprise Resource Planning (ERP) system used to collect, store, manage, and interpret data from student records activities
  • Proficiency with organizing and reporting data using spreadsheets and databases
  • Knowledge of FERPA, transcript review/evaluation, and records management
  • Demonstrated ability to multi-task
  • Managerial/supervisory experience

Preferred Qualifications:

  • Experience with Ellucian Colleague
  • Data analysis including experience managing complex student records systems
  • Experience with one-stop enrollment services operations

Responsibilities:

1. Laws and Regulations

  • Develop policies and procedures for reviewing, updating and complying with all appropriate records and data laws;
  • Serve as the initial point-of-contact for FERPA requests and grievances; and
  • Review appropriate Higher Education Act reauthorizations, develop and implement policies and procedures to help keep the college community compliant and updated.

2. Enrollment Processes

  • Devise systems supporting students to matriculate and graduate from the college;
  • Manage systems and processes to facilitate the transfer of college credit to and from the college;
  • Prepare enrollment-related data and reports including headcount, end-of-semester student performance, and others as requested;
  • Represent the college as requested on matters related to student data, registration, and records to all external and internal constituencies;
  • Participate in enrollment management initiatives and programs;
  • Provide oversight to the college's study away (Study Abroad and National Student Exchange) programs; and
  • Provide direct service to students, faculty, and staff including disseminating information over the telephone, web, email, and in-person.

3. Records/Policies

  • Recommend academic and enrollment policies and enforce same as directed;
  • Review and update academic records and all publications containing those records;
  • Oversee the curriculum management process and publish an annual general catalog; and
  • Develop policies and procedures to facilitate student enrollment and faculty/staff records work (e.g., grading).

4. Administration

  • Provide general direction and guidance to all staff in the Registrar & Records Office;
  • Conduct annual performance reviews for all staff;
  • Engage in annual strategic planning to establish unit objectives, assess unit objectives, and develop educational programming to meet those objectives;
  • Maintain documentation of office procedures and processes;
  • Make recommendations on personnel matters including staff hires, staff disciplinary measures, and terminations;
  • Recommend and request resources needed to execute unit objectives.
  • Prepare and administer all budgets related to the Registrar & Records Office;
  • Prepare documents for the college's annual strategic planning and assessment activities;
  • Participate in the college's accreditation activities as needed; and
  • Other duties as assigned.

Application Procedure:  Please upload the following documents

  • Cover Letter
  • Resume
  • 3 Professional References

This position is open until filled, but priority consideration will be given to applications received by February 5, 2021.

This position is subject to the successful completion of a criminal background check.  LCSC is an EEO/AA/VETS employer.

Lewis-Clark State College
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