Lewis-Clark State College
  • 07-Jul-2022 to Until Filled (MST)
  • Student Union Building
  • 42500 per year
  • Salary
  • Full Time

93 percent employer paid medical, vision, and dental insurance for employees and dependents; Generous tuition discount which includes $5 per credit for employees and spouses, as well as 50 percent off of tuition for dependent children up to age 26; 12 days sick leave and up to 4 weeks vacation leave per year; 12 paid holidays; 8 weeks paid parental leave; A generously matched retirement; A free onsite fitness facility with a strong wellness program that allows LC State employees to live healthy, balanced lives; and more. Join the LC State community today!


LC State invites applications for the position of Program Assistant for Events & Conferences

Salary based on experience and qualifications: $42,500

Degree Requirement:

  • Bachelor's degree from a regionally accredited college or university

Required Qualifications:

  • Excellent presentation, communication, and customer service skills essential;
  • Ability to work independently and cooperatively on multiple projects in a fast-paced environment;
  • Ability to organize resources, establish priorities, and meet deadlines;
  • Ability to manage financial transactions, contractual documents, and monitor budgets;
  • Experience with software technologies to manage activities/operations;
  • Able to work some evening and weekends;
  • Valid driver's license and be willing to travel in-state and out-of-state; and
  • Ability to move and lift up to 50 pounds.

Preferred Qualifications:

  • Previous experience working in higher education with support services, finances, and organizational processes;
  • Previous experience working with CRM and/or database software;
  • Master's degree from a regionally accredited college or university.

Responsibilities:

1. SUB/CSL and WCC

  • Manage SUB/CSL Information Desk/campus switchboard operations;
  • Schedule, train, supervise Information Desk/switchboard student staff;
  • Monitor building equipment/supplies inventory;
  • Coordinate the purchase of equipment and supplies for SUB/CSL and staff;
  • Serve as liaison for maintenance repairs of SUB/CSL and WCC;
  • Reconcile/monitor budgets and prepare financials for supervisor review;
  • Oversee financial processes/transactions at the Information Desk; and
  • Provide quality customer service and environment for SUB/CSL users.

2. Campus Card System

  • Manage the campus card system (software, printer, and equipment/supplies);
  • Coordinate the process of issuing ID cards/name tags for students/faculty/staff/guests;
  • Grant access and allocate funds to cards through data import/exports; and
  • Run reports to assess card usage and monitor activity/engagement.

3. Event and Conferences

  • Manage the reservation system (25Live) and coordinate the use of college facilities/resources for meetings and special events;
  • Develop and update the documentation needed for facility use, compliance, billing, and collections;
  • Run reservation system reports as needed for event review/utilization;
  • Promote/market LC State Events and Conferences services to on/off campus entities;
  • Assist in identifying outside contracts and homegrown events to increase Events and Conferences revenue streams;
  • Schedule, train, and supervise the WCC setup crew; and
  • Provide quality customer service and environment for facility users.

4. Administrative

  • Provide administrative support for SUB/CSL and Event Services staff/operations;
  • Make recommendations on processes/efficiencies and assist with policy development;
  • Hire, train, supervise and evaluate student employees;
  • Assist with strategic planning and program assessment;
  • Support institutional recruitment and retention activities/initiatives;
  • Serve on campus committees with supervisor approval; and
  • Complete other duties as assigned by supervisor.

Application Procedure: Please upload all of the following documents, or your application may not be considered for review.

  • Cover Letter/Letter of Interest
  • Resume/Curriculum Vitae
  • Contact information or Letters for three (3) Professional References
  • Unofficial Transcripts (Official Transcripts requested upon hire)

This position is open until filled; however, applications received on or before July 29, 2022 will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.

#ZR

Lewis-Clark State College
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