- 05-Apr-2023 to Until Filled (MST)
- Student Union Building
- 48000-50000 per year
- Salary
- Full Time
93 percent employer paid medical, vision, and dental insurance for employees and dependents; Generous tuition discount which includes $5 per credit for employees and spouses, as well as 50 percent off of tuition for dependent children up to age 26; 12 days sick leave and up to 4 weeks vacation leave per year; 12 paid holidays; 8 weeks paid parental leave; A generously matched retirement; A free onsite fitness facility with a strong wellness program that allows LC State employees to live healthy, balanced lives; and more. Join the LC State community today!
LC State invites applications for the position of Events and Conferences Coordinator.
Salary and rank based on experience and qualifications: $48,000 - $50,000
Degree Required:
- Bachelor's degree from a regionally accredited college or university
Required Qualifications:
- Excellent presentation, communication, and customer service skills essential;
- 3-5 years experience in event or conference management and marketing;
- Ability to work independently and cooperatively on multiple projects in a fast-paced environment;
- Experience with Microsoft Office (Word, Excel and PowerPoint)
- Experience with software technologies to manage activities/operations;
- Experience and willingness to work as a team leader and supervisor;
- Strong ability to multi-task and balance a diverse workload;
- Ability to organize resources, establish priorities, and meet deadlines;
- Ability to manage financial transactions, contractual documents, and monitor budgets;
- Able to work evenings and weekends as needed for events;
- Holds valid driver's license and be willing to travel in-state and out-of-state; and
- Ability to move and/or lift up to 50 pounds
Preferred Qualifications:
- Master's Degree from a regionally accredited college or university in a related field;
- Significant experience working in event services field;
- Strong understanding of higher education, operations, support services, marketing, promotions, event planning, and organizational processes;
- Strong event planning and customer service skills;
- Demonstrated knowledge of financial processes, budgets, and CRM systems;
- Strong understanding of marketing and event/program promotion;
- Demonstrated ability to train, supervise, and evaluate staff;
- Demonstrated ability to develop, implement, and enforce policies and procedures; and
- Demonstrated knowledge of risk management practices and implementation.
Responsibilities:
- Manage Events & Conferences operations and facilities;
- Supervise Events & Conferences Program Assistant and set-up crew;
- Develop and execute a business/marketing plan to increase outside client utilization of conference center facilities;
- Assess and schedule Williams Conference Center (WCC) maintenance and repairs;
- Oversee budgets and prepare financial statements for supervisor review;
- Provide quality customer service experiences for internal and external clients using the college's facilities for events and conferences;
- Oversee the reservation system (25Live) and coordinate the use of college facilities/resources for meetings and special events;
- Audit campus spaces to update conference reservation system and propose upgrades or other modifications;
- Conduct the annual administrative review of reservable spaces and proposed fee changes;
- Guide the development of documentation and processes needed for facility use, compliance (regulatory/contractual/risk management), billing, collections, and allocations to campus services providers;
- Promote/market (in-person, ad materials, social media, conferences) LC State Events and Conferences services to on- and off-campus entities;
- Make recommendations on processes/efficiencies and assist with policy development;
- Mentor/coach employees to impart the highest level of service standards and procedures;
- Support institutional recruitment and retention activities/initiatives; and
- Complete other duties as assigned by supervisor.
Application Procedure: Please upload all of the following documents, or your application may not be considered for review.
- Cover Letter/Letter of Interest
- Resume/Curriculum Vitae
- Contact Information or Letters for three (3) Professional References
- Unofficial Transcripts Due at Time of Interview (Official Transcripts requested upon hire)
This position is open until filled. Posting will remain open until a suitable pool of candidates is identified.
This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.
